Month End Sale : Flat 30% off ON LIVE CLASSES + 2 FREE SELF-PACED COURSES AS A BONUS! - SCHEDULE CALL
“Someone wisely said, being Organized is being in control.”
Do you know what most people with successful professions or careers have in common?
Umm, they are rich? (of course that too, but this is not what we are talking about)
Well, they all:
All in all, they are very methodical, have great organizational skills to make their work sound less daunting and more approachable. They all have harnessed great ways to make their work and workplace productive by optimizing their work, thoughts, and long-term goals.
If the thought of being organized at work seems prodigal to you, let’s talk about the importance of it, and tell you some consequences of it, if you go otherwise.
Being organized at the workplace, either by clearing your desk, head or reducing blockers in your daily routine can help a lot in improving your productivity level, work-life balance, stress, and mainstreaming collaboration with the team, associates, or subordinates you work with along. By vouching for great organization practices, you can accomplish more and meet your personal & professional goals, altogether, with great satisfaction & finesse.
Organization practices or skills are more than just about clearing desks, checking emails, or maintaining proper workflow or communication. It is all about streamlining work structure, actions or order, even your mental thoughts, in a way they are consistent & possible enough to prioritize tasks and further boost high levels of productivity.
Being organized is a commitment you make to put your life in order, either by doing the bare minimum or even a little extra to maintain that professional appearance, punctuality, commitment, and stable relationships --- while working in any corporate campus or even remotely.
Messy desks, unclear routines, improper workflow, or everything else that constitutes best organization practices can make you feel devastated and:
If you are in the same conundrum and often find prioritizing tasks, communication, or any action pertaining to your daily routine as heavy lifting, we have this complete guide on how to stay organized at work, for your rescue --- all gathered from real personal experiences.
No matter whether you are working from a corporate physical campus or from remotely, being consistent, punctual or professional is still the common ground you need to be at. Here we are sharing some expert tips to stay organized that will strive you to do better by staying focused on your existing or newfound job routine. To make it more interesting, we will divide the blog into two aspects:
Studies have shown that employees who keep their workstation either remotely or in corporate settings clean & organized are much more focused, level-headed in their routine work, and often have their “can-do spirit” intact.
Come on, it’s your desk, it is your duty to keep it squeaky clean & resourceful enough to support your daily tasks. A clean and well-maintained workspace or cubicle (yay, lucky if you own one) brings great positivity and effectiveness. And also, you might not notice, but it does boost your productivity, somehow. Here are few tips, how you can maintain your workspace like a pro:
Research has found that setting goals help you boost your performance, motivates you to make the best efforts, and prioritize the tasks to achieve the desired goals!
Setting a goal in the workspace as an employee, helps you in 3 ways:
Setting a realistic goal for the long-term is enough to drive your day & compel you to take strong actions in order to achieve them. Setting measurable, achievable goals could be as --- securing a raise, getting a promotion in profile, bringing 100% positive outputs from tasks, or solely adding broadly to the organization’s success by seeking innovative inputs.
Have such goals around, dart them over your notice board, desktop, or everywhere your eyes could see. This would highly motivate you to get yourself up & hustle harder.
Creating an achievable to-do list helps a lot in keeping your actions & thoughts in check. When you create a possible to-do-list for the day, you:
Creating a list, either manually over pen & paper, over spreadsheets, with apps, sticky notes, or Google docs, helps you manage each task efficiently and lets you prioritize and remember the task of the day.
To make an effective to-do-list:
With multiple systems, endless work commitments, the workplace can give you a harrowing experience.
When you have busy days or weeks ahead and have a lot of time-bound activities lined up, things like calendars & planners come in handy. In this wave of multitasking, it can be nerve-wracking to keep tabs on all upcoming tasks. This is why you should use digital calendars & planners to stay notified about all the upcoming activities, work commitments, without forgetting them.
You can take the help of Gmail calendars or any external planner apps to jot down your important days, work activities, any tentative absenteeism (to keep the workflow intact), or any meeting or even small task like a discussion with a colleague. These calendars will give you a timely reminder & keep you posted on everything you are ought to do next.
“The key is not to prioritize what’s on your schedule, it is to schedule everything that needs to be prioritized.” --- Stephen Covey
Setting a predictable schedule or routine daily is important to determine “what your priorities are for the day” and “how much time you have in hand to accomplish them”. A consistent daily routine will help you time track your tasks, complete them, and accomplish results from them, within the time.
If you randomly show up at your workplace, and start haphazardly doing work, with no focus on priority, time, and working with just basic funda of “just to get done with things”, then you will just end up doing things, and will not enjoy and improve at what you do. And in the long run, such an approach will make you feel monotonous and static in your job. You will feel forced to show up at work.
We know not everyone is used to a routine, as we all have different preferences, body clocks, endurance, energy level, and other extraordinary things that are our own. But it is better to have clarity of thoughts and work, you need to live with for each day.
Workspace communications are also contributors to increased productivity & efficiency. The greater the communication channel, the more successful will be work outcomes.
Workspace communications is a distill exchange of verbal or non-verbal thoughts, visions, or information between individuals or departments. Having a clearly defined communication channel is of utmost importance to keep intact with your work ethos at the individual or group level.
If you don’t have a clear, professional communication channel, approaching work can be a painful task for you. A fair, open communication exchange also has a big role in keeping you organized during the day.
You can define or redefine a company’s communication exchange by:
Your virtual workspace is the space where you actually work. The sheets or files you work around, the emails, the quick notes you make. Make sure your digital docs & files are organized and handy whenever you run your system. As every time having to open all the files or documents, one by one can be time taking, and literally daunting. So better:
Keeping your data electronically helps you save space, and makes the data easy to search and put to use.
If you are a digital firm, then this won’t be a hard nut. Avoid the paper trail and try to keep the documents and data as digitized, as this will:
If your work requires you to maintain a paper trail, ensure there is proper file naming, spaces, folders to keep them. You can serially store the documents or categorize them by certain color codes or abbreviations. Wherever not necessary, try to keep the documents safe & handy over Google docs, as PDFs, or in any virtual space.
Organization tools and apps could be your best friends that guide you through, motivate you, and put you on the right track to drive your work and workplace success. When incorporated into daily life, they can help you optimize your work performance by reducing your hours & efforts over a task, let you stay organized, and make your routine seem less hectic.
You can try quite a lot of apps & tools, other than boring Gmail or Google Spreadsheets to make your work more productive & fun to pursue. Here are the 6 smart organization tools that will inspire you to work smarter, faster, and better:
1. Evernote - Evernote is the best tool to take automated notes during interviews, meetings, or scrums. With its chrome extension, you can save any paragraphs, links, and even audio recordings or photos.
2. Asana - You can use apps like Asana that let you stay in touch with your daily goals, both at the individual or team level. You can easily track your project’s progress & timely hit the deadlines. It is simple to integrate with other tools to track the team’s progress, visualize online tasks, plan sprints, etc. Once a task is done, it even notifies with email or their mobile app itself. There are a variety of such apps that let you set a routine & actively make the most from it.
3. Momentum - As the name suggests, the app lets you gain momentum with the work by letting you select the visually beautiful & inspiring sceneries and quotations for the desktop. So that you are always motivated and jostled with great positivity around while working.
4. Nimble - Nimble is a great integration tool that connects well with your company’s internal communication platforms, calendars, social media, sales cycle data, and with over 1300+ SaaS apps like Quickbooks, Salesforce, Hubspot, etc, to bring better & active team communication, stay tuned in with regular follow-ups pertaining to work or regarding any sales initiatives.
5. Hobbity - Experts say, it might take 21 days to make a habit! Well, that’s true & with apps like Hobbity, it’s even possible. The tool lets you create a loop of good habits that might lead to your long-term success. It tracks, visualize your daily habits, routines & gives you clear statistics of how far you have come.
6. Trello - If you don’t work in a silo and have great scope to turn around and collaborate, this Trello app lets you visualize, prioritize, and organize your work & thoughts in a very flexible and fun way. Its amazing features are something if you seek great automation at work.
Whether you are working in a physical real-estate or from a remote office, it’s ultimately the colleagues around you who communicate with & keep yourself around, that somehow motivates you, keeps you in great alignment, supports you, and helps you conquer tasks. To stay organized, you need to ensure the team, people around you are organized and have everything streamlined that could help meet your work success.
Do you ever see a colleague who is very consistent, punctual, very low on procrastination, has a downright professional & positive attitude intact? If you do, be around them, or simply become like them!
In an organization, it is always “We” rather than “I”. It’s the colleagues you will need to work with - directly or indirectly, and it's their working pattern & style that can hamper or improve yours.
To make the most of your work, nurture the right corporate relationships by taking time to understand your colleagues, their intentions, work ethics, schedules, work pattern, dependencies of yours or theirs (on each other). Maintain a front face with employees who are not aligned with the goals as yours, and simply get invested in those that can teach you how to be more effective & productive.
Let’s go through some tips to stay organized by preserving & boosting your mental energy.
Take a break, drink coffee, chat with colleagues, daydream, and wander your mind elsewhere from work.
Your mind is like a CPU, if you will overuse it without frequent breaks & pauses, it can overheat, jam from too many thoughts, which will eventually reduce your ability to work faster & efficiently, over time. Allow yourself to cut from the work, take a break, think of something else, watch greenery other than your screens, and come back feeling refreshed.
Relaxing your mind, cooling your jets can help you focus better & stay organized during work hours!
Work organization also depends on how you stay healthy outside work. If you torture your body outside work, by giving it less sleep, poor nutrients, zero creative outlets, or physical movement, you can’t expect your mind to let you work with great discipline, focus & energy.
Health defines everything. If you're light on your feet, have had great sleep, food, and a physical routine outside work, you can accomplish any task with full zeal.
Stanford researchers have said that “if you oscillate frequently between two tasks at the same time, it can eventually slow your brain & reduce your work efficiency. Your brain is not made to juggle between the two tasks at a faster time.
Hanging on such a habit is not good for the long-haul. Going forward, it can diminish your judgment, slow down your brain, and add to your stress level severely.
Letting your brain focus on two or more tasks at such short spans can prompt it to release a stress hormone called cortisol, which can lead to murky thoughts or unclear visions.
“Reward yourself for the work you do daily, it will prompt you to even work harder.”
Don't wait up for the perfect moment to knock at your to feel proud and appreciative of your efforts. Make each day count and establish some ground rules that if you will deliver certain tasks within time, bring innovation at work to some extent, or bring improvement in your routine, you are going to reward yourself with as tiny or as big to reward yourself to feel motivated going forward. It could be:
Don’t force yourself to become a certain way overnight. For some, bringing consistency, punctuality, and special focus to work can be difficult. Just like Rome wasn’t built in a day, don’t strive to be “Certain someone” at a quick speed. Take your time, think, ponder, realize and create scope to improve, and be better than you were yesterday. If you are able to do at least 5% extra from yesterday, you are going in the right direction.
Hold tight, stay inspired, and you will definitely find a way to be your best self and stay productive, organized, and willing to succeed at any tech or non-tech job.
This uncalled pandemic hit has made all of us digitally connected, many workspaces are now routing towards work from home style. If you are a full-time freelancer or remote employee already, well that’s great, because you might already be doing your best at being organized at work from home.
But if you have newly ditched your traditional office space, and strapped in with your study table as your new office desk, here are few tips that will help you stay sane, organized, and productive even in your comforting PJs (we know you relish them).
Tips to Stay Organized At Work From Home
Being organized at work is not about laboring over a few great actions. Being organized is a commitment you make with yourself, a lifestyle you follow to make work more interesting and less stressful.
By staying organized at work & the workplace, you tend to achieve more mental clarity, you feel great fondness towards work, and you feel motivated to jump on your career ladder.
The 15 tips on how to stay organized at work we shared with you are based on the experience of real-life achievers. Select, try, and experiment with any of them and see how great it will impact your corporate life as well as personal life.
However, if you are still struggling to find a career path that lets you stay sane, organized, motivated, and productive enough (even in this mass work from home scenarios), we have some amazing tech and management career options for you lined up, followed by absolutely free career counseling!FaceBook Twitter Google+ LinkedIn Pinterest Email
With fact-finding market research & solicitous words, Nandita helps our digital learners globally navigate their way to profound career possibilities in IT and Management.
MS SQL Server
Receive Latest Materials and Offers on Worth To Visit Course